Privacy Policy

EazeeBooks is operated by Freelanzo LLC, Dubai, United Arab Emirates (“we”, “us”). This Privacy Policy explains what information we collect when you use the EazeeBooks website, web application, and free invoice generator (the “Service”), how we use it, and who we share it with.

It should be read together with our Terms & Conditions, which also govern your use of the Service.

Account information

• Your full name, email address, mobile number and country code, country, and password when you register. Passwords are stored only as a one-way hash, never in readable form.
• Your account type (company or freelancer) and, for company accounts, your company name.
• Your plan and subscription status.

Company and team information

• Details of the companies you manage in EazeeBooks, team members' roles and permissions, and the email address of anyone you invite to join a company.

Documents and business data you upload or enter

• Invoices, bills, and bank statements you upload as PDF, JPG, or PNG files. The original files are stored so you can view them alongside the extracted data.
• The data extracted from those documents or entered by you: invoice numbers, dates, amounts, VAT, line items, bank transactions, and customer and supplier records such as names, Tax Registration Numbers (TRNs), phone numbers, email addresses, and addresses.

Security and activity information

• When you log in, we record the IP address, browser, device, and login and logout times.
• We keep a log of actions taken in your account (for example, creating or deleting records), including the IP address they came from.

Contact form

• If you use our contact form, we receive your name, email address, and message by email. Contact-form messages are not stored in the EazeeBooks database.

Free invoice generator

• Details you enter into the free invoice generator are sent to our server only to create your PDF. They are not saved to our database.

• To create and secure your account, verify your email address, and let you reset your password.
• To extract data from the documents you upload and store, display, edit, and export your records.
• To manage companies and team access according to the permissions you set.
• To apply your plan's usage limits and process subscription payments.
• To reply to messages you send us.
• To keep the Service secure, investigate misuse, and maintain audit records.
• To understand, in aggregate, how visitors use our website.

We do not sell your personal information, and we do not use your documents or business data for advertising.

When you upload a document for extraction, its contents are sent to Google's Gemini API, which reads the document and returns the structured data shown in your account. This processing is carried out by Google under the terms that apply to our use of the Gemini API.

Extracted data is shown to you for review before it is saved. You are responsible for checking it against the original document, as described in our Terms.

We share information only with providers that help us run the Service, and only what each one needs:

• Google (Gemini API) — the contents of documents you upload for extraction.
• Stripe — your account email address and subscription details when you subscribe to a paid plan. Card details are entered directly on Stripe's checkout page; we do not receive or store your full card number.
• Our email delivery provider — your email address and the content of emails we send you, such as verification, password-reset, and team-invitation emails, and messages sent through our contact form.
• Our hosting provider — the servers that store your account information, business data, and uploaded files.
• Google Analytics, loaded through Google Tag Manager — information about how you use our website (see Cookies and Browser Storage).
• Google Fonts — your browser requests our website fonts from Google, which receives your IP address as part of that request.

Exports to QuickBooks and Zoho Books are files you download and import yourself. EazeeBooks does not send your data to those services.

We may also disclose information where required by law or to protect the rights, safety, and security of our users, the Service, or others.

EazeeBooks itself does not set cookies. Instead, it uses your browser's local storage and session storage to keep you logged in, remember the company you're working in, and remember your light or dark theme. If you tick “Remember me” when logging in, your session is kept in local storage; otherwise it is kept in session storage and cleared when you close your browser.

We use Google Analytics, loaded through Google Tag Manager, to measure page views. Google Analytics sets its own cookies (such as _ga) to distinguish visitors. Before page addresses are sent to Google Analytics, we remove password-reset, email-verification, and invitation tokens from them. Invoice generator events we record contain only the event name, not the invoice details you enter.

You can block or delete cookies and site data in your browser settings. Blocking analytics cookies does not affect how EazeeBooks works.

• We keep your account information and business data for as long as your account exists.
• You can delete individual invoices, bills, bank statements, customers, and suppliers at any time. Deleting an invoice also deletes its uploaded file.
• There is currently no self-service option to delete your whole account. To request deletion of your account and its data, email us using the details below.
• Accounts whose email address is not verified within 7 days of sign-up are deactivated, not deleted.

Some information may need to be kept after deletion where required for legal, tax, accounting, security, or dispute-resolution purposes, as described in our Terms.

• Data is encrypted in transit over HTTPS.
• Passwords, email-verification tokens, and password-reset tokens are stored only as one-way hashes.
• Access is controlled by authenticated, role-based permissions, including per-company permissions for team members.
• Uploaded files are checked to confirm they are genuine PDF, JPG, or PNG files before they are processed.

No online service can be guaranteed to be completely secure, and we cannot promise that information will never be accessed, disclosed, or lost.

• View and update your profile details, and edit the records in your account, from within the app.
• Export your data to Excel, CSV, or PDF at any time.
• Delete individual records in the app, or ask us to delete your account and its data.
• Contact us with any question or request about your personal information.

Documents you upload usually contain details of your own customers and suppliers, such as their names, TRNs, and contact details. You are responsible for making sure you are allowed to upload and process that information in EazeeBooks.

The Service is intended for businesses and professionals and is not directed at children. You must be at least 18 years old to create an account, as set out in our Terms.

We may update this Privacy Policy as the Service changes. When we do, we will update this page and its effective date.

For questions or requests about this Privacy Policy or your personal information, contact: